Augustana College printing logo

Page Layout in Word 2011 (Mac Version)

Page Layout

Page Orientation, Page Size, Margins, Page Breaks, Section Breaks, Page Numbers, Headers and Footers

Page Orientation

Page Orientation

To change the orientation of the page that you are working on:

1) Go to the "Layout" Tab in the Ribbon

2) Under the "Page Setup" group, there is an orientation button - click it and choose either Portrait or Landscape

Note: You can have multiple page orientations in a single document. To do this, add a "Next Page" section break and then change the page orientation for that section. 

Page Size

Page Size ButtonIf your intended page size is a standard type:

Click on the "Size" Button in the "Page Setup" group of the "Layout" tab and choose the appropriate page size option.

If you need to make a custom page size:

1) Go to the File Menu and click "Page Setup"

2) Click on the drop down menu next to "Paper Size" and choose "Manage Custom Sizes"

3) A window should pop up; click on the "+" in the bottom left and a new custom size option will be created (to change the name of it, double click on "Untitled")

4) Fill in the text fields to the specifications required for your custom page size


Page Breaks

The purpose of a Page Break in word processing software is to designate where the next line of text should go (i.e. on the next page.). This allows the page to be formatted as the writer prefers, even after more text is added. There are two options for a page break in Word 2011:

Page Break Image

 A "Page" page break marks where one page ends and the other begins. Choose this type of break if you would like your next line of text to appear on the next page, but do not want to start a new section. 

Column Break Image

A "Column" page break marks where one column ends and another begins. Choose this type of break if you would like the next line of text to appear at the top of the next column in your document, but don't want to start a new section.

Section Breaks

The purpose of a section break is to store information about the formatting of the preceding section, specifically the information relating to the headers, footers, page setup, and column settings. There are four options for a section break in Word 2011:

Next Page Section Break Image

A "Next Page" section break is similar to a "Page" page break in that it marks where one page ends and another page begins. However, since it is a section break, it also has controls formatting of the section above.

Continuous Section Break Image

A "Continuous" section break doesn't appear to change anything until the formatting of an entire section is changed. This is because the only thing that this type of break does is create a new section in the document.

Even Page Section Break

An "Even Page" section break only affects the following even pages of the document. This type of section break is useful when you want something to only show up on the even pages of your document (i.e. chapter titles).

Odd Page Section Break Image

An "Odd Page" section break works exactly like "Even Page" section breaks except that they affect the odd pages of a document rather than the even ones.



Margins Group

Word 2011 has some preset margin options available. To use these options, simply click on the "Margins" button in the "Margins" Group, which is in the "Layout" Tab and select your preferred margin sizes.

If you want to set the margin sizes yourself, you can do that by filling in the boxes to the right of the "Margins" button.

Inserting Headers, Footers, and Page Numbers

Header and Footer Group

To insert one of the prefabricated headers or footers that come with Word 2011:

1) Click on the header or footer icon located in the "Header and Footer" group, which is located in the "Document Elements" Tab

2) Choose which header or footer you would like to use

To simply edit the header or footer:

1) Double click on the area where the header or footer is (or should be) located

2) Make your desired changes

To add a page number:

1) Click on the "Page #" button in the Header and Footer Group to open up the "Page Numbers" window

Page Number Window

2) Specify if you want the page numbers in the header or the footer of your document in the "Position" drop-down menu

3) Specify if you want the number to be on the left, in the center, on the right, in the inside, or on the outside of the pages in your document

4) If you want a number on your first page, check the box next to "Show number on first page

5) For more options, click on the format button

6) Click OK to finalize your selections