Services for students
Augustana College offers a wide variety of services to meet the practical and developmental needs of its students. The following summarizes the functions of the offices and departments which are available.
- Dean of Students Office
- Reading/Writing Center
- Augustana CORE: Careers, Opportunity, Research and Exploration
- Student Health Care
- Vaccination Policy
- Student Counseling Service
- Policy Regarding Students Who Make a Suicide Attempt
- Multicultural Student Life
- Residential Life
- Off-Campus Living
- Dining Services
- Center for Communicative Disorders
- Students with Disabilities
- Other Services - Faxes, Loans, Lost and Found
The Dean of Students Office oversees campus life outside the classroom and handles any questions or concerns and emergencies not normally handled by another office. Please contact the Dean of Students with any questions or if there is an emergency, and staff will respond or refer you to the appropriate office. Common issues the Dean of Students helps with are:
- Family emergencies
- Poor performance in class
- Unusual or special needs
- Accommodations for disabilities
Located in the Learning Commons on the fourth floor of the Gerber Center, the Reading/Writing Center offers all Augustana students assistance with academic improvement in writing, reading and studying. Faculty and peer tutors are available throughout the day and evening. Please contact the center for hours and locations at 794-8987.
Students working on essays, papers or other kinds of writing assignments can consult Reading/Writing Center staff on all stages of the writing process: developing ideas, organization, revision, citations, editing and proofreading. The Center also assists students in preparing personal statements and letters of application for jobs or graduate schools.
Staff can recommend reading strategies to increase vocabulary, comprehension and recall as well as to manage the long and complex reading assignments typical of college classes. Students may also request advice on time management, objective or essay test-taking, or preparing for graduate school admissions tests. Special assistance is offered to non-traditional students as well as to those for whom English is not a first language.
Students who visit the Reading/Writing Center have access to reading, writing and studying resources and guides. Students may drop in without appointment (most possible early in a term), make an appointment by phone (x8987) or by e-mail, or arrange for regular weekly meetings after consulting the director (x7372).
Tutoring is available for one or two hours a week without charge, when a student is performing below the C level or upon recommendation of a course instructor. Students who feel a tutor's individual assistance could be of help should discuss this with their instructor. Some courses provide group tutoring sessions or "labs" on a regularly scheduled basis, rather than individual tutoring, which are open to all students free of charge. Tutoring generally helps a student understand specific areas of course content, as well as how to study for a particular subject.
Augustana Careers, Opportunities, Research, and Exploration (CORE) is located on the first floor of Olin Center and is designed to build a more active and robust community of alumni, parents, and employers; lead students through vocational discernment, skill development for employment and appropriate internships; and integrate a student's professional development with academic advising and academic enrichment opportunities such as international and off-campus programs, undergraduate research and service learning. CORE's comprehensive approach will better position Augustana graduates to pursue meaningful careers that honor their aspirations and investment in their education.
To learn more, visit http://www.augustana.edu/academics/core or stop by the office for a visit.
Coordinator of Medical Support Services, Joseph Sagar, x2693
UnityPoint Clinic l ExpressCare, 106 19th Ave. Suite 103, Moline, Illinois: 779-7050
Phone Assessment Service: 779-7050
UnityPoint Health l Trinity Rock Island: 779-5000
UnityPoint Health l Trinity Moline: 779-5000
Health Care Shuttle Service: Contel number 9-781-5711 from on-campus phone (7:30 a.m.-6 p.m. Monday-Friday)
Lucky Cab Co.: 788-8386 (6 p.m.-7:30 a.m. Monday-Friday, all day Saturday and Sunday)
Ambulance: 2-911 (or 9-911 as a backup)
Emergency: 2-911 (or 9-911 as a backup)
Although students may use any of the health care services available in the Quad Cities, UnityPoint Health and its subsidiary, the ExpressCare Clinic, are available to provide around-the-clock health care to students. Free transportation is provided to all health care providers (includes dentists, optometrists, mental health providers and pharmacies) in the Quad-City area by the Dean of Students Office.
UnityPoint Clinic ~ Expresscare
The Clinic is open: Mon.-Fri., 8 a.m.-7:30 p.m.; and Sat.-Sun., 8 a.m.-3:30 p.m.
Use the ExpressCare Clinic during regular clinic hours to save time and money. Using the emergency room for routine care is inappropriate and expensive. Students may provide proof of insurance or pay for services rendered at the time of their visit with cash, check, Mastercard or Visa. A regular office visit costs a minimum of $100. Students who do not have funds available to pay for health care costs should contact the Dean of Students Office, 104 Founders to receive a short-term emergency loan.
If a student is not sure whether to visit the clinic, he or she may call a clinic nurse at 779-7050 for an assessment. Students should let the nurse know they are Augustana students, describe their symptoms and answer any questions. The nurse can recommend steps to take.
Students who receive regular allergy shots will be referred to a local physician.
If a student becomes seriously ill or injured, or need medical attention when the clinic is not open, they may use the services of UnityPoint Health. Students covered by an insurance policy should bring proof of the policy so that they will not be required to pay for services at the time they receive them.
If a student requires regular allergy shots while living in the Quad Cities, the Coordinator of Medical Support Services can provide a list of doctors who are currently accepting patients. Students may establish a relationship with the doctor of their choice. Transportation to and from appointments can be made through the Health Care Shuttle and medicines may be stored in the student's residence hall room. If a prescription is required in order to obtain the medicine, please be sure that the student has the prescription with them.
Incoming first-year students must provide the required immunization records to the Dean of Students Office by August 1st.
U.S. Citizens entering Augustana must be current in the following immunizations:
- Measles-mumps-rubella (MMR) at 12 months or after and one booster
- Tetanus/diphtheria primary series dates and booster within 10 years
Non-U.S. Citizens entering Augustana must be current in the following immunizations:
- Measles-mumps-rubella (MMR) at 12 months or after and one booster
- Tetanus/diphtheria primary series dates and booster within 10 years
- Tuberculosis screening within 1 year of arrival in the USA
Immunization forms for U.S. Citizens and Non-US Citizens are available on Augustana's website for your convenience. These completed forms, along with any supporting documentation may be submitted via the following:
Dean of Students Office
639 38th Street
Rock Island, IL 61201
Students unable to meet the August 1st deadline will be referred to the Dean of Students.
Walgreen's Drug Store is located on 7th Street and 19th Avenue in Moline, as well as on 30th Street and 18th Avenue in Rock Island; Osco Drug is located on 19th Avenue and First Street in Moline; and CVS is located at 28th Street and 18th Avenue in Rock Island. All locations are near both the clinic and campus.
A variety of transportation is available to students needing to visit the clinic or any other provider. Between 8 a.m. and 6 p.m. Monday through Friday, students may use a free shuttle service provided by the college. Call Contel #9-781-5711 from an on-campus phone for a pickup.
Service is available with Lucky Cab Co. when the free medical transport is not in operation. Call 788-8386, identify yourself as an Augustana student, and the taxi will pick you up within 30 minutes of your call and transport you to your medical destination free of charge.
If a student feels that his/her health is endangered, call 2-911 (if busy call 9-911) and ask for an ambulance.
Students may choose to establish a relationship with any health care provider in the area, or may continue contacts with their family physician in their home community. Free transportation is provided to all health care providers between 7:30 a.m. and 6 p.m., Monday through Friday. Service through UnityPoint Health and UnityPoint Clinic ExpressCare is provided as a convenience to students and to the campus in general. However, students are not obligated to obtain health care services from UnityPoint Health or UnityPoint Clinic Expresscare.
Class Absence Due to Illness
If an instructor requires verification of illness, students must arrange provision of that information directly from the health care provider. No college office can provide an excuse from class due to illness. The Coordinator of Medical Support or the Dean of Students Office can assist in sharing information with instructors when students are not on campus due to an illness, but students are encouraged to make contact themselves unless it is an emergency.
If an instructor requires verification for a missed class, the Dean of Students Office is usually asked to verify a doctor's appointment, a diagnosis which will require a student to miss multiple classes, a funeral and or a serious family emergency which interferes with a student's ability to attend class. While only the instructor can "excuse" a class and provide make-up work, the Dean of Students Office plays an important role by reviewing documentation and sharing relevant information with the instructors. Students who miss a class should contact the instructor and the Dean of Students Office as quickly as possible and provide documentation to the Dean of Students.
Students who miss class due to a mistake (forgetting to set their alarm) or who do not have documentation (wake up with a headache, but do not go to the doctor) need to notify the instructor immediately and work with them regarding the missed class.
All students are automatically enrolled in Augustana's Student Accident and Sickness Insurance Plan. The program's brochure, including a schedule of Benefits, is available online at www.gallagherstudent.com/Augustana. If students do not wish to participate, they must waive the coverage online by the September 2, 2015 due date. The plan protects all participating students at home, school or while traveling 24 hours per day.
Participants in intercollegiate sports are required to enroll in the plan before the first official practice session, unless they sign before then a sports waiver acknowledging the possibility of up to $2,500 out-of-pocket expense if they choose to not have insurance.
It is the responsibility of the student to initiate the insurance procedure by providing their insurance information to the provider of service (doctor, hospital, etc.) at the time of service and to assure that the claim and bills have been submitted for benefit payment. Commercial Travelers is responsible for processing your claims once submitted, effective August 15, 2015. Their dedicated claims analysts and customer service representatives can address any questions you have on an outstanding claim or on how a claim has been paid. To contact the Claims Company:
College Claims Department
70 Genesee Street
Utica, NY 13502
Claims for services prior to August 15, 2015 should be sent to:
HealthSmart Benefit Solutions
3320 West Market Street Suite 100
Fairlawn, OH 4433
Providers will bill the claims company directly. In the event that you paid for services and need to be reimbursed, mail the original invoice, proof of payment, and a copy of your student insurance ID card to Commercial Travelers. Medical claim forms are not required. Please retain a copy of all mailed documentation for your records. Approximately 30 business days are required to process a reimbursement for a medical claim. Benefits are payable for 52 weeks from date of occurrence or commencement of any loss covered by the policy.
Benefits become effective on August 15, 2015 and continue through August 14, 2016.
Benefits payable when an injury has occurred: When hospital or medical care is required on account of injury sustained during the period when the student is insured, the expenses incurred within a 52-week period from the date of the first treatment are eligible for consideration of payment. (Intercollegiate sports is limited to $2,500 under this policy. Coverage over $2,500 for intercollegiate sports is provided under a master intercollegiate sports insurance plan held by Augustana.)
Further information on procedures, benefits and exclusions is available in the insurance brochure available online at www.gallagherstudent.com/Augustana or by calling Gallagher Student Health & Special Risk at 877-320-4347877-320-4347.
Intercollegiate Athletic Insurance
All intercollegiate athletes and cheerleaders who have been properly enrolled as such, are covered under a master intercollegiate sports insurance plan held by Augustana College.
The Intercollegiate Athletic Insurance Plan carries a $2,500 deductible, per injury. The Student Accident and Sickness Insurance offered to all students is designed to cover this deductible. Enrollment is automatic unless a signed waiver is submitted online to www.gallagherstudent.com/Augustana. Parents and students should exercise this option to participate in the plan based upon the procedures and benefits available from their family coverage. If a signed waiver is submitted online by September 2 each year, the fee for the Student Accident and Sickness Insurance Plan will be deleted from the fall term bill.
It is the responsibility of the athlete to initiate the insurance procedure and to assure the claim and bills have been submitted for benefit payment. Gallagher Student Health & Special Risk is responsible for processing your claims. Their dedicated claims analysts and customer service representatives can address any questions you have on an outstanding claim or on how a claim has been paid. To contact the claims company:
Gallagher Student Health & Special Risk
500 Victory Road
Quincy, MA 02171
Healthcare providers will bill the claims company directly once they receive the correct billing information. In the event that you paid for services and need to be reimbursed, mail the original invoice, proof of payment, and a copy of insurance ID card to Gallagher. Medical claim forms are not required. Please retain a copy of all mailed documentation for your records. Approximately 30 business days are required to process a reimbursement for a medical claim. Benefits through the Student Accident and Sickness Insurance Plan are payable for 52 weeks from date of occurrence or commencement of any loss covered by the policy.
Benefits through the Intercollegiate Athletic Insurance Plan will be paid for required physician and surgical fees, hospitalization, reasonable expense for necessary medical or surgical or prescribed therapeutic services and supplies which are incurred and within the plans limits within 104 weeks after the date of the injury. Benefits apply to any one injury and are subject to non-duplicating provision when in excess of $2,500. Any other valid and collectible insurance or plan must pay benefits as prime carrier before benefits in excess of $2,500 will be considered.
Further information regarding procedures and benefits is available online at www.gallagherstudent.com/Augustana or by calling Gallagher Student Health & Special Risk at 877-320-4347.
Communicable Disease Policy Statement
Augustana has adopted a Communicable Disease Policy Statement following guidelines suggested by the Center for Disease Control and the American College Health Association. Copies of this statement are available at the Dean of Students Office.
HIV and AIDS Testing
Anonymous HIV and AIDS testing is available at the Rock Island County Health Department, 2112 25th Ave., Rock Island. Call 309-794-7080 for an appointment, ask for Communicable Disease Department (CD). (If unable to pay, the State of Illinois will pay for the test.) Testing is anonymous. Verbal results are given to client in person only, through a one-hour counseling session with appointment. Results are available in three weeks.
Since emotional growth and personal well-being contribute significantly to a positive, holistic educational experience, Augustana's Student Counseling Service provides students with professional counselors to discuss personal, academic and vocational concerns or difficulties.
The Student Counseling Service is open to all student members of the college community. Significant others such as family members, romantic partners or close friends are included when deemed important. Counseling services are free to all Augustana students and stress strict confidentiality. Except for life threatening situations, no information can be released without the explicit prior consent of the counselee.SCS operates independently of all other college offices.
The primary activity of the SCS is individual counseling with students, who come with a wide range of concerns including personal/emotional problems,family and relational conflicts, academic skill and motivation difficulties, and career decision-making issues. In addition to individual counseling, the SCS provides group counseling and training groups (such as test anxiety and stress management, assertiveness, growth, etc.), couples counseling, psychological testing referral, and referral to appropriate psychiatric services when needed. Usually, appointments can be made within a few days. In cases of immediate need, all efforts will be made to see the student the same day. Make appointments by phone (7357) or in person at the Student Counseling Service office, room 206, Founders Hall. After hours, call campus security (x7711) or the Robert Young Center 24-hour crisis line (779-2990).
Enrolled students at Augustana College, who take an action deemed by a member of the Augustana Student Counseling Center (SCS) staff to be a suicide attempt, will meet with the Dean of Students and the Director of Counseling to determine whether or not a withdrawal for the remainder of the term is appropriate. If the student is withdrawn, readmission will be based upon a positive recommendation from the treating therapist, in addition to approval by a member of the SCS and the Dean of Students. In most cases, arrangements for off-campus professional support will be required prior to readmission. If the student remains enrolled, the treatment plan must be followed to maintain enrollment.
Once the SCS is notified of a current suicide attempt, they will initiate transporting the student to the emergency room (if that has not already occurred), contacting parents, and notifying the Dean of Students.
Students who experience suicidal ideation or take some other physical action short of an actual attempt as defined by a member of our SCS will be evaluated by an SCS staff member and a decision about future enrollment and treatment will be made at that time.
The Office of Multicultural Student Life is available to all students to offer advice, support and advocacy, with the primary focus on students of color. The office coordinates multicultural student orientation, MLK Day, Our Lady of Guadalupe and oversees specialized academic support and the college's three multicultural social groups along with the Black Culture House, Casa Latina and the Pagoda House. In addition, the office co-sponsors a wide variety of educational and social programs while providing training opportunities to student groups across campus. The office of Multicultural Student Life is located on the Fourth Floor of the Gerber Center; students are invited to stop by at any time.
Students are required to live on campus and purchase a board plan through their junior year, unless they obtain release from the Office of Residential Life or the Dean of Students Office.
All policies, guidelines and other information related to living in the residence halls and transitional living areas are found in Inside Our Halls and Houses, the handbook for students living in the residence hall system.
The Office of Residential Life maintains a list of private rented properties provided by local landlords. Augustana College does not approve, inspect or supervise off-campus student residences. The college does expect, however, that students living off campus act responsibly so as to reflect credit on themselves and the college. This expectation includes observing all local, state and federal laws, and behaving in a manner supporting Augustana’s mission. Students living off campus are subject to the rules and regulations set forth in the Augustana Code of Social Conduct and in relevant sections of the student handbook Inside Augustana.
All students living in Augustana's traditional residence halls are required to purchase a board plan. Those living in Transitional Living Areas or off-campus may purchase a full or partial meal plan.
Augustana operates its own dining services. Students may purchase food with their properly validated Augustana picture I.D. card. Misuse of the I.D. card will subject the violator(s) to disciplinary action. Additional information is available in the dining service brochure available online at www.augustana.edu/dining. The Dining Service Office is on the fifth floor of the Gerber Center.
Any student who feels he/she needs help with a speech or hearing problem or any international student needing help with written or spoken English should contact a faculty member associated with the Center for Communicative Disorders located in the Betsey Brodahl building.
Augustana College is committed to ensuring that educational programs are accessible to all qualified students in accordance with state and federal laws. The Disability Services Augustana College is committed to providing an inclusive environment for all students. Students with documented disabilities should contact Yen Dao, Coordinator of Student Success Services, to determine the most appropriate accommodations. We provide reasonable accommodations in accordance with the American with Disabilities Act.
To initiate this process:
1. Complete the Request for Special Accommodation
2. Submit one form of documentation of your disability(s). We will accept an IEP, 504 Plan, or a note from a medical professional.
Please feel free to send information through email [email@example.com], fax [309-794-2705 Attn: Yen Dao], or by mail [Yen Dao, 639 38th Street, Rock Island, IL 61201].
We will review your request and the supporting documentation. If your request is approved, we will provide you with an email outlining your accommodations. You will need to present this email to each of your professors so that they can provide the appropriate accommodation. It is important to speak with your professors early in the term, ideally in the first week or at least seven days in advance of needing the accommodations. Therefore, it is important that you submit your documentation early.
There are three ATM's on-campus: The Gerber Center, Duane K. Swanson Commons & Westerlin Residence Center
Students may send and receive faxes on the first floor of the Franklin W. Olin Center at no charge. They may send or receive faxes in the library (309-794-7640). The cost to send a fax is $.50 per fax; there is no charge to receive a fax. Students may also send or receive faxes in the Dean of Students Office (309-794-8528).
Short-term emergency loans of up to $250 may be available from the Dean of Students Office. Contact x7533 for more information.
Lost and Found
A campus-wide Lost and Found is located in the College Center. Anyone finding a lost item should at his or her earliest convenience take the item to the College Center desk, or to the building secretary in the building in which the article was found. Persons losing property any place on campus should report the loss to the College Center desk as soon as possible.
A lost article not claimed by the owner within 30 days of the time it is turned in will be returned to the person who found it, if so requested.
The college assumes no responsibility for lost or stolen personal possessions.