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Record Retention and Management Policies

TYPE DEPARTMENT OR ENTITY DOCUMENT FORMAT LIMITING CRITERIA STORAGE LOCATION APPLICABLE federal/state law, agency or organization best practice SAFE DESTRUCTION DATE CONTACT NOTES
Academic, Student Academic Affairs Unreturned student tests, quizzes, assignments, papers Hard copy or electronic (i.e. Moodle) None Faculty secured file cabinet AACRO Retention, Disposal and Archive of Student Records Manual (2013) 1 year post-graduation Wendy Hilton-Morrow These materials are the property of Augustana College. Upon separation from the college, these materials are to be returned to the the appropriate department chair or the Office of Academic Affairs.
Academic, Student Academic Affairs Faculty grade books Hard copy or electronic (i.e. Moodle) None Faculty secured file cabinet  AACRO Retention, Disposal and Archive of Student Records Manual (2013) 5 years post-graduation Wendy Hilton-Morrow These materials are the property of Augustana College. Upon separation from the college, these materials are to be returned to the the appropriate department chair or the Office of Academic Affairs.
Academic, Student Academic Affairs Advising materials Hard copy or electronic (i.e. Moodle, Starfish) None Faculty secured file cabinet AACRAO Retention, Disposal and Archive of Student Records Manual (2013) 3 years post-graduation

Kristin Douglas

These materials are the property of Augustana College. Upon separation from the college, these materials are to be returned to the the appropriate department chair or the Office of Academic Affairs.
Personnel Academic Affairs Faculty Search Materials (CV, supporting documents) Hard copy and digital None Academic Affairs secured file cabinet   3 years for applicants not hired; application materials for hired applicants go into personnel file in Academic Affairs Wendy Hilton-Morrow  
Student, Complaints Academic Affairs Record of student complaints Hard copy None Academic Affairs secured file cabinet none 1 year past graduation Wendy Hilton-Morrow  
Academic, Student Academic Affairs Minor honor code violations Hard copy 2006-present Associate Dean of College, Academic Affairs Kristin Douglas, Jeff Ratliff-Crain  
Academic, Student Academic Affairs Major honor code violations Hard copy 2006-present Dean of Students Office Kristin Douglas, Jeff Ratliff-Crain  
Academic, Student Academic Affairs Major honor code violations Digital copy 2012-present plus some earlier minor violations Colleague Software Kristin Douglas, Jeff Ratliff-Crain  
Academic, Faculty Academic Affairs Faculty grievance records Hard copy Academic Affairs cabinets and attic 10 years after faculty member leaves the college Pareena Lawrence
Academic, Faculty Academic Affairs Faculty human resource records and academic transcripts Hard copy Academic Affairs cabinets and attic 10 years after faculty member leaves the college Pareena Lawrence
Academic, Budget Academic Affairs Budget information Hard copy Academic Affairs cabinets and attic Destroyed after 5 years Pareena Lawrence
Student, Recruitment Admissions Admission materials, which may include entrance exams(SAT, ACT, TOFEL), letter of admission, formal correspondence, class rank, recalculated GPA, test-optional contract, interview notes, certification of finances. Digital copy None Colleague Software Destroyed four years after expected start term for non-enrolling students. Application goes to the Dean of Students files for enrolling students. Official high school transcripts go to the Office of the Registrar for the educational record. Kent Barnds
Student, Recruitment Admissions Admission materials, which may include entrance exams(SAT, ACT, TOFEL), letter of admission, formal correspondence, class rank, recalculated GPA, test-optional contract, interview notes, certification of finances. Hard copy None Prospect file Destroyed four years after expected start term for non-enrolling students. Application goes to the Dean of Students files for enrolling students. Official high school transcripts go to the Office of the Registrar for the educational record. Kent Barnds
Alumni, Donors Advancement Donor and Alumni Records Hard copy Pre-2006 Secured file None Permanent Breanne Berogan
Alumni, Donors Advancement Donor and Alumni Records Digital copy 2006-present Colleague Software None Permanent Breanne Berogan
Alumni, Donors Advancement Gift paperwork Hard copy None Secured file None 7 years Breanne Berogan
Recruitment, Student Athletics Student-athlete recruitment materials (information on prospects) Hard copy Yearly Front Rush None Deleted at discretion of coach Mike Zapolski
Recruitment, Student Athletics Student-athlete recruitment materials (information on prospects) Digital copy Yearly Front Rush None Deleted at discretion of coach Mike Zapolski
Student, Disciplinary Athletics Student-athlete disciplinary records Hard copy From 2008-present AD Office NCAA/CCIW None Mike Zapolski
Student, Medical Athletics Medical records Electronic (SIMS) From 2006-present SIMS HIPPA None Denise Yoder
Student, Medical Athletics Medical records Paper 2008-present Attic Carver, locked file cabinets HIPPA 7 years Denise Yoder
Student, Medical Athletics Medical records Paper Active students Carver ATR: locked file HIPPA 7 years Denise Yoder
Student, Medical Athletics Emergency cards Hard copy Yearly Athletic kits HIPPA End of season Denise Yoder
Student, NCAA/CCIW Athletics Team rosters Digital copy 2000-present Access database NCAA/CCIW Permanent Mike Zapolski
Student, NCAA/CCIW Athletics Team rosters Hard copy Pre-2000 Attic Carver, locked file cabinets NCAA/CCIW Permanent Mike Zapolski
Student, NCAA/CCIW Athletics Team eligibility forms Hard copy 2006-present AD Office NCAA 6 years Mike Zapolski
Student, NCAA/CCIW Athletics Drug testing consent forms Hard copy 2006-present AD Office NCAA 6 years Mike Zapolski
Student, NCAA/CCIW Athletics Medical hardship waivers Hard copy 2008-present AD Office NCAA/CCIW None Mike Zapolski
Student, NCAA/CCIW Athletics Transfer and contact release requests Hard copy 2008-present AD Office NCAA/CCIW None Mike Zapolski
Financial Business Office Accident reports, claims (settled cases) None As recommended by auditors 7 years Randy Roy
Financial Business Office Accident reports, claims (settled cases) None As recommended by auditors 7 years Randy Roy
Financial Business Office Accounts payable ledgers and schedules None As recommended by auditors 7 years Randy Roy
Financial Business Office Accounts receivable ledgers and schedules None As recommended by auditors 7 years Randy Roy
Financial Business Office Audit reports None As recommended by auditors 7 years Randy Roy
Financial Business Office Bank reconciliations None As recommended by auditors 2 years Randy Roy
Financial Business Office Bank statements None As recommended by auditors 3 years Randy Roy
Financial Business Office Capital stock and bond records; ledgers, transfer registered, stubs showing issues, record of interest coupons, options, etc. None As recommended by auditors Permanent Randy Roy
Financial Business Office Cash books None As recommended by auditors 7 years Randy Roy
Financial Business Office Charts of accounts None As recommended by auditors 7 years Randy Roy
Financial Business Office Checks (canceled, see exception below) None As recommended by auditors 7 years Randy Roy
Financial Business Office Checks (canceled for important payments, i.e., taxes, purchases of property, special contracts, etc. Checks should be filed with the papers pertaining to the underlying transactions.) None As recommended by auditors 7 years Randy Roy
Financial Business Office Contracts, mortgages notes and leases (expired) None As recommended by auditors 7 years Randy Roy
Financial Business Office Contracts, mortgages notes and leases (unexpired) None As recommended by auditors 7 years Randy Roy
Financial Business Office Correspondence (general) None As recommended by auditors 2 years Randy Roy
Financial Business Office Correspondence (legal and important matters only) None As recommended by auditors Permanent Randy Roy
Financial Business Office Correspondence (routine) with customers and vendors None As recommended by auditors 2 years Randy Roy
Financial Business Office Deeds, mortgages and bill of sale None As recommended by auditors Permanent Randy Roy
Financial Business Office Depreciation schedules None As recommended by auditors 7 years Randy Roy
Financial Business Office Duplicate deposit slips None As recommended by auditors 2 years Randy Roy
Financial Business Office Expense analyses, expense distribution schedules None As recommended by auditors 3 years Randy Roy
Financial Business Office Financial statements (year-end, other optional) None As recommended by auditors 7 years Randy Roy
Financial Business Office General/private ledgers, year-end trial balance None As recommended by auditors 7 years Randy Roy
Financial Business Office Insurance Policies (expired) None As recommended by auditors 3 years Randy Roy
Financial Business Office Insurance records, current accident reports, claims, policies, etc. None As recommended by auditors Permanent Randy Roy
Financial Business Office Internal audit reports (longer retention periods may be desirable) None As recommended by auditors 3 years Randy Roy
Financial Business Office Internal reports (miscellaneous) None As recommended by auditors 3 years Randy Roy
Financial Business Office Inventories of products, materials and supplies None As recommended by auditors 7 years Randy Roy
Financial Business Office Invoices (to customers, from vendors) None As recommended by auditors 7 years Randy Roy
Financial Business Office Journals None As recommended by auditors 7 years Randy Roy
Financial Business Office Magnetic tape and tab cards None As recommended by auditors 1 year Randy Roy
Financial Business Office Minute books of directors, stockholders, by laws and charters None As recommended by auditors Permanent Randy Roy
Financial Business Office Notes receivable ledgers and schedules None As recommended by auditors 7 years Randy Roy
Financial Business Office Option records (expired) None As recommended by auditors 7 years Randy Roy
Financial Business Office Patents and related papers None As recommended by auditors 7 years Randy Roy
Financial Business Office Payroll records and summaries None As recommended by auditors 7 years Randy Roy
Financial Business Office Petty cash vouchers None As recommended by auditors 3 years Randy Roy
Financial Business Office Physical inventory tags None As recommended by auditors 3 years Randy Roy
Financial Business Office Plan cost ledgers None As recommended by auditors 7 years Randy Roy
Financial Business Office Property appraisals by outside appraisers None As recommended by auditors Permanent Randy Roy
Financial Business Office Purchase orders (except purchasing department copy) None As recommended by auditors 1 year Randy Roy
Financial Business Office Property records, including costs, depreciation reserve, year-end trial balances, depreciation schedules, blueprints and plans None As recommended by auditors 7 years Randy Roy
Financial Business Office Purchase orders (purchasing department copy) None As recommended by auditors 7 years Randy Roy
Financial Business Office Receiving sheets None As recommended by auditors 1 year Randy Roy
Financial Business Office Requisitions None As recommended by auditors 1 year Randy Roy
Financial Business Office Sales commission reports None As recommended by auditors 3 years Randy Roy
Financial Business Office Sales records None As recommended by auditors 7 years Randy Roy
Financial Business Office Scrap and salvage records (inventories, sales, etc.) None As recommended by auditors 7 years Randy Roy
Financial Business Office Stenographers' notebooks None As recommended by auditors 7 years Randy Roy
Financial Business Office Stock and bond certification None As recommended by auditors 7 years Randy Roy
Financial Business Office Stockroom withdrawal forms None As recommended by auditors 1 year Randy Roy
Financial Business Office Subsidiary ledgers None As recommended by auditors 7 years Randy Roy
Financial Business Office Tax returns and worksheets, revenue agents' reports and other documents relating to determination of income tax liability None As recommended by auditors 7 years Randy Roy
Financial Business Office Trademark registrations and copyrights None As recommended by auditors Permanent Randy Roy
Financial Business Office Union agreements None As recommended by auditors Permanent Randy Roy
Financial Business Office Voucher register and schedules None As recommended by auditors 7 years Randy Roy
Financial Business Office Vouchers for payments to vendors, employees, etc. (includes allowances and reimbursement of employees, officers, etc., for travel and entertainment expenses) None As recommended by auditors 7 years Randy Roy
Financial Business Office Withholding tax statements None As recommended by auditors 7 years Randy Roy
Personnel Business Office Employment applications None As recommended by auditors 3 years Randy Roy
Personnel Business Office Garnishments None As recommended by auditors 7 years Randy Roy
Personnel Business Office Garnishments None As recommended by auditors 7 years Randy Roy
Personnel Business Office Personnel files (terminated) None As recommended by auditors 7 years Randy Roy
Personnel Business Office Retirement and pension records None As recommended by auditors 7 years Randy Roy
Personnel Business Office Time books, cards None As recommended by auditors 7 years Randy Roy
Personnel Business Office Training manuals None As recommended by auditors Permanent Randy Roy
Student, Financial Aid Business Office Perkins Loan MPN and Entrance Hard copy and-or digital None Business Office DOE Until loan is paid in full Diane McCann
Student, Financial Aid Business Office Perkins Payment Records Hard copy from UAS — and able to retrieve online None Business Office DOE 7 years Diane McCann
Student, Incident Campus Police / Public Safety Incident reports (including email, reports, supporting documentation, etc.) Hard copy printed and filed in student file None 7 years Tom Phillis
Student, Incident Campus Police / Public Safety Parking tickets Hard copy None 7 years Tom Phillis
Student, Incident Campus Police / Public Safety Daily reports (not criminal, but unusual) Hard copy None 7 years Tom Phillis
Equipment Facilities Services Asbestos files Hard copy None Facilities office files Permanent Trisha Hines
Personnel Facilities Services OSHA training certificates Hard copy None Personnel files Permanent Trisha Hines
Personnel Facilities Services Driver's license information Hard copy None 1 year Trisha Hines
Student Facilities Services Student parking permits Hard copy None 1 year Trisha Hines
Student, Employment Facilities Services Student employee applications Hard copy None 1 year Trisha Hines
Student, Complaints Financial Record of student complaints Hard copy None Business Office and Financial Aid None 1 year past graduation Randy Roy
Institution, Financial Aid Financial Aid Application portion of FISAP Hard copy and digital None Financial Aid DOE 3 years past the end of the award year in which the report was submitted. Sue Standley, Dave Myatt
Institution, Financial Aid Financial Aid FISAP Supporting Documents Hard copy and digital None Financial Aid DOE 4 years past the end of the award year in which the report was submitted. Sue Standley, Dave Myatt
Institution, Financial Aid Financial Aid Audit-Federal Hard copy None Financial Aid DOE 3-5 years unless specifically addressed in the FPRD that records must be maintained until the later of: Resolution of the loans, claims or expenditures questioned in the program review. Sue Standley, Dave Myatt
Institution, Financial Aid Financial Aid Audit-State Hard copy None Financial Aid State 5 years Sue Standley, Dave Myatt
Institution, Financial Aid Financial Aid Audit-Institutional Hard copy None Financial Aid DOE 5 years Sue Standley, Dave Myatt
Student, Financial Aid Financial Aid ISIR, verification documentation, Professional judgment documentation, COA, FA SAP records Hard copy and-or digital None Financial Aid DOE 3 years after the end of the award year in which the student last attended. Sue Standley, Dave Myatt
Student, Financial Aid Financial Aid FSA program reconciliation reports Hard copy and-or digital None Financial Aid DOE 3-5 Sue Standley, Dave Myatt
Student, Financial Aid Financial Aid State grant and scholarship award disbursements Hard copy and-or digital None Financial Aid DOE 3 years after the end of the award year in which the student last attended. Sue Standley, Dave Myatt
Student, Financial Aid Financial Aid Direct Loan entrance and exit counseling information Hard copy and-or digital None Financial Aid DOE 3 years after the end of the award year in which the student last attended. Sue Standley, Dave Myatt
Personnel Human Resources Applicant files (not hired) Hard copy and digital None Vault and archived Gmail account EEOC 3 years Laura Ford
Personnel Human Resources Applicant files (employees) Hard copy None Personnel files EEOC 7 years after separation from the college Laura Ford
Personnel Human Resources Personnel files (terminated) Hard copy None Vault EEOC and DOL 7 years after separation from the college Laura Ford
Institutional Data Institutional Research and Assessment All survey data (FY surveys, Senior Surveys, etc.) Digital copy None IR website IPEDS Permanent Mark Salisbury
Academic, Student Reading / Writing Center Faculty grading material Hard copy None RWC Director's office None 1 year post-graduation Lucas Street
Personnel Reading / Writing Center Student employee applications Hard copy None RWC Director's office None 1 year post-graduation Lucas Street
Personnel Reading / Writing Center Faculty applicant files Hard copy 2014-present RWC Director's office None 2 years Lucas Street
Academic Schedule Registrar Master Schedule Hard copy Pre-2006 Founders vault AACRAO Permanent Liesl Fowler
Academic Schedule Registrar Master Schedule Digital copy 2006-present Colleague Software AACRAO Permanent Liesl Fowler
Academic Schedule Registrar Instructors Report to Registrar Hard copy 1966-2006 Founders vault AACRAO 10 years post-graduation Liesl Fowler
Academic Schedule Registrar College Course Catalogs Hard copy through 2014 Founders vault AACRAO Permanent Liesl Fowler
Academic Schedule Registrar College Course Catalogs Digital copy 2008-2015 Website archive AACRAO Permanent Liesl Fowler
Academic Policy Registrar Documents (minutes and supporting materials) Hard copy 1992-present Office of the Registrar AACRAO Permanent Liesl Fowler
Student, Legal Registrar FERPA complaints and breaches Hard copy 1992-present Office of the Registrar FERPA Permanent Liesl Fowler
Student, Legal Registrar Privacy waiver forms (consent to disclose personally identifiable information) Hard copy 1992-present Office of the Registrar FERPA Until revoked by the individual or as long as student's education record is maintained Liesl Fowler
Student, Legal Registrar Power of attorney documents Hard copy None Office of the Registrar AACRAO As long as student's education record is maintained Liesl Fowler
Student, Academic Registrar Academic transcripts Digital copy 2006-present Colleague Software FERPA Permanent Liesl Fowler
Student, Academic Registrar Academic transcripts Digital copy Circa 1940-1990 Fortis Software FERPA Permanent Liesl Fowler
Student, Academic Registrar Academic transcripts Hard copy Pre-1940 Founders vault FERPA Permanent Liesl Fowler
Student, Academic Registrar Other institutional transcripts Hard copy None Founders vault and attic FERPA 10 years post-graduation Liesl Fowler
Student, Academic Registrar Transcript requests Hard copy pre-1992 to present Founders vault AACRAO 1 year Liesl Fowler
Student, Academic Registrar Transcript requests Digital copy 2008 to present Colleague Software AACRAO 2008-present Liesl Fowler
Student, Academic Registrar Veterans benefits Hard copy none Founders vault AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar Veterans benefits Digital copy none Colleague Software AACRAO 2008-present Liesl Fowler
Student, Academic Registrar Enrollment forms (add/drop, internships, IND/DIR slips) Hard copy none Founders vault AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar Course rosters Hard copy Pre-2006 Founders vault and attic AACRAO Permanent Liesl Fowler
Student, Academic Registrar Course rosters Digital copy 2006-present Colleague Software AACRAO Permanent Liesl Fowler
Student, Academic Registrar Course grade reports Hard copy Pre-2006 Founders vault and attic AACRAO Permanent Liesl Fowler
Student, Academic Registrar Course grade reports Digital copy 2006-present Colleague Software AACRAO Permanent Liesl Fowler
Student, Academic Registrar Commencement programs Hard copy None Founders vault AACRAO Permanent Liesl Fowler
Student, Academic Registrar Committee on Advanced Standing and Degrees Petitions Hard copy None Founders attic AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar Enrollment verifications Hard copy None Founders vault AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar Major, minor declarations Hard copy None Founders vault and attic AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar AP scores Hard copy None Registrar office files AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar AP scores Digital copy 2006-present Colleague Software AACRAO 10 years post-graduation Liesl Fowler
Student, Academic Registrar Applications to graduate Hard copy Pre-2008 Office of the Registrar AACRAO As long as student's education record is maintained Liesl Fowler
Student, Academic Registrar Applications to graduate Digital copy 2008-present Colleague Software AACRAO Permanent Liesl Fowler
Student, Housing Residential Life Housing applications Digital copy Simple Campus Software FERPA None Chris Beyer
Student, Medical Residential Life Medical Records for Accommodations Hard, digital copy One year (hard copy), none (electronic) File cabinet in Assistant Director office (hard), O Drive (electronic) FERPA 1 year Joseph Sagar Resubmit medical documentation annually
Student, Employment Residential Life Student employment records Hard copy File cabinet in Residential Life back office 10 years Chris Beyer
Student, Conduct Residential Life Student conduct records Electronic (Maxient) Maxient new in 2015, but old data maintained Maxient software FERPA None Chris Beyer
Student, Housing Residential Life Off-campus housing requests Hard copy, electronic One year hard copy, none electronic File cabinet in Assistant Director office (hard), O Drive (electronic) FERPA 1 year Joseph Sagar
Student, Housing Residential Life Room inventory forms Hard copy 2 years Office of Resident Life binder 2 years Chris Beyer
Campus Involvement Student Life Peer mentor applications Hard copy 1960-present Student services file 1 year past graduation Evelyn Campbell
Campus Involvement Student Life Student Activity Records Hard copy 1960-present Student services file Permanent Evelyn Campbell
Financial Student Life Financial aid information Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Medical Student Life Authorization to Disclose Immunization Information Hard copy 1960-present Student services file HIPPA Permanent Evelyn Campbell
Medical Student Life Immunization records Digital copy 1960-present Fortis HIPPA Permanent Evelyn Campbell
Medical Student Life Immunization records Hard copy 1960-present Student services file HIPPA Permanent Evelyn Campbell
Medical Student Life Injury incident reports Hard copy 1960-present Student services file HIPPA Permanent Evelyn Campbell
Medical Student Life Letters Regarding Alcohol Concerns (Dependency Issues) Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Medical Student Life Mental health documents Hard copy 1960-present Student services file HIPPA Permanent Evelyn Campbell
Medical Student Life Reports Documenting Behavioral Concerns Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Medical Student Life Request for accommodation forms Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Medical Student Life Term Communications, Notices to Professors Regarding Accommodations Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Personnel Student Life Background checks Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Personnel Student Life Letters of reference Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student Petitions Student Life Meal plan waiver petitions Hard copy 1960-present Student services file 1 year past graduation Evelyn Campbell
Student Petitions Student Life Off-campus release petitions Hard copy 1960-present Student services file 1 year past graduation Evelyn Campbell
Student Petitions Student Life Parking ticket appeal petitions Hard copy 1960-present Student services file 1 year past graduation Evelyn Campbell
Student, Academic Student Life Academic probation letters Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Add/drop forms Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Change of major forms Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Course, program evaluation forms Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Letters for making the Dean's List Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life PUG Reports/Starfish data Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Unofficial Augustana transcripts Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Academic Student Life Petition and supporting documents pertaining to the accuracy of the material in the file Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Academic Student Life Waiver of College Policy Petitions Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Demographic Student Life Information release forms Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Demographic Student Life Parent change of address forms Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Demographic Student Life Parent name change forms Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Conduct Student Life Alcohol, drug violation letters Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell Not Incident Reports, if there are letters to support the charges.
Student, Conduct Student Life Disciplinary records Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Conduct Student Life Incident reports Hard copy 1960-present Student services file Permanent Evelyn Campbell
Student, Conduct Student Life Judicial Decision letters Hard copy 1960-present Student services file Title IX Permanent Evelyn Campbell
Student, Conduct Student Life Records of hearings Hard copy 1960-present Student services file Title IX Permanent Evelyn Campbell
Student, Recruitment Student Life Applications (Returning Students) Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Recruitment Student Life Official Transcripts (ALL) Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Recruitment Student Life Cancellation / Non-Return / Withdrawal Notices Hard copy 1960-present Student services file FERPA Permanent Evelyn Campbell
Student, Recruitment Student Life HS Standing (Strip) Hard copy 1960-present Student services file FERPA 1 year past graduation Evelyn Campbell
Student, Recruitment Student Life Letter of Interest in Participating in Collegiate Athletics Hard copy 1960-present Student services file NCAA 1 year past graduation Evelyn Campbell
Student, Complaints Student Life Record of student complaints Hard copy None Student services file None 1 year past graduation Evelyn Campbell

Reviewed/updated June 2016