College Practices: Student Worker Guidelines
Student Employment Task Force

4/2/2012

The Student Employment Task Force meets throughout the year to discuss on-campus employment for students. In response to the concerns of students who are unable to secure jobs, the task force made recommendations that were approved by the Cabinet for implementation beginning with the 2012-13 academic year. Our hope is that these guidelines will assist in creating a larger number of on-campus jobs.

Working Hours: The standard number of scheduled hours for students who work on campus is 9-10 hours per week. This average should encompass all jobs on campus and would apply to a student who has more than one position. Exceptions can be made for short term positions (such as admission days, calling campaigns, etc), student supervisors, and international students who can only work on campus due to visa restrictions. Additionally, some jobs such as community advisors, athletic trainers, and others may be exempt as well.

Graduating seniors: Once a student graduates, IRS regulations do not allow for student employment for any reason. Early discussions should be held with a student who is planning to graduate early.

Summer Positions: Currently enrolled students will be considered for open summer positions. If the college is unable to fill summer positions with currently enrolled students, incoming students may be considered for open positions.

Nepotism: To avoid conflicts or potential conflicts, students are not allowed to work in the same department as a parent or grandparent. This guideline applies regardless of the size of the department.

Time Keeping: Beginning in the fall of 2012 students will use the Time Clock Plus system to record work hours. This will allow supervisors to view the number of hours worked by the student. Additionally, the student payroll coordinator will monitor student-work patterns and alert the supervisor if the student is exceeding the 9-10 hour per week average.

Please keep in mind the scheduling of students is based on the needs of the department and funds available in student employment budgets. The above guidelines will allow a student to earn approximately $2,500-$3,500 during the academic year. Consistent use of these guidelines will allow more students to find campus jobs and are intended to have very little negative impact on current student workers.

Questions? Please contact Betty Youngberg , Student Employment Coordinator, at extension 7418